Job Applicant Privacy Notice
What personal data do we collect?
As part of our recruitment process, Biofidelity Ltd collects and processes a range of personal data relating to job applicants. This includes:
- your name, address and contact details
- details of your qualifications, skills, experience and employment history
- information about your current level of remuneration
- information about your entitlement to work in the UK.
How do we collect data?
Biofidelity Ltd may collect this information in a variety of ways. For example, data might be contained in covering letters, CVs, application questionnaires, obtained from your passport or other identity documents, or collected through interviews. We may also collect personal data about you from third parties, such as references supplied by former employers. Biofidelity Ltd will seek information from third parties as part of a job offer and will inform you that it is doing so.
Who has access to data?
This data will be stored in an electronic format (including email) on our internal IT systems and also in paper form with our recruitment team.
Your information may be shared internally for recruitment purposes with members of the recruitment team, interviewers involved in the recruitment process, and managers in the area with a vacancy strictly for decision making purposes. We do not share your data with any third parties.
Why do we process personal data?
Biofidelity Ltd needs to process your data to take the necessary steps prior to entering into any contract with you. We may also need to process your data if we agree to enter into a contract with you. In some cases, Biofidelity Ltd needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts. Biofidelity Ltd has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. Biofidelity Ltd may also need to process data from job applicants to respond to and defend against legal claims.
How do we protect data?
Biofidelity Ltd takes the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. Our organisation will not transfer your data outside of the European Economic Area.
How long do we keep data?
If your application for employment is unsuccessful, the organisation will hold your data on file for 6 (six) months after the end of the relevant recruitment process unless you withdraw your consent during this timescale. At the end of that period, or once you withdraw your consent, your data is deleted or destroyed. If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your HR file (electronic and paper based) and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
As a data subject, you have a number of rights including access to your data on request, to stop us processing your data on demand, to ask us to delete your data on demand or to change any incorrect or incomplete data we hold on you. If you would like to exercise any of these rights, please contact us at firstname.lastname@example.org. If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to Biofidelity Ltd during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all